Draft - MINUTES OF THE DANISH ASSOCIATION "HEIMDAL" INC.
Meeting at 36 Austin Street, Newstead, on Monday, 30 December, 2002

PRESENT:  Erik Andersen, Ole Andersen,  Joan Christensen, Elna Jensen, Ulla Turner

APOLOGIES: Aage Christoffersen, Ann de Voss, Jorgen de Voss, Ann Nielsen, Arild Nielsen,  Harly Pedersen, Alan Przybylak

MEETING OPENED:  6.48pm

MINUTES OF LAST MEETING:  
Minutes of the last meeting 22 November 2002 had been distributed and were taken as read.
Acceptance of these Minutes moved: Ulla Turner    Seconded: Eric Andersen       Agreed

BUSINESS ARISING FROM MINUTES:  
* There was concern re our insurance.  Developments have been that our current company – Scarborough – provided a policy to tide us over (public liability to 15 December, 2002.).  Fire insurance on building, with extensions for burglary and plate glass $2122.33 (we will accept this).  Mechanical breakdown of air conditioning units would cost $1650 (not accepting this).  Re public liability insurance – still negotiating with insurers about this.  AON (the Government sponsored scheme) will be contacting us next week.

CORRESPONDENCE:
* Holy Fire Fellowship – letter apologising for not leaving things clean, and leaving airconditioning on.  They have deposited $50 to compensate for this.
* Christmas wishes from Danish Church
* Qld Govt – Copy of Report on Multicultural Queensland Policy

FINANCE: 
Financial detail handed over by Ole Andersen to Elna Jensen who has taken over the Treasurer position.  Ole has reduced the number of accounts  There are only three profit centres – Kitchen (all functions), Bar Sales, and Lolly Shop sales.  Then also – Hall Hire, Membership fees, Raffles, Swiss Club.
Ole Andersen moved that the cheques listed on folio 79 (see attached) be ratified by the committee.  Seconded Elna Jensen.  Agreed
Ulla gave detail of various income:
White Elephant stall $103; Lolly Shop (Bazaar) $1170; Kitchen (Bazaar) $702; Raffle (Xmas) $143 (+$40 Snaps); Lolly bags $320;  LollyShop (Xmas Party)  $587.20;  Dinner (Xmas) $793;  Hot dogs, pastry etc. (Xmas) $270.  All been banked by Ulla.
Account received from Cor Fredericks & Associates – still requesting payment of $750 for completing financial account entries.  Since we did not request this, we are refusing to pay the account.  Ole will write to him explaining this.

NEW MEMBERS:
Erling & Inge Sorensen, Runaway Bay.
John & Karin Enger, Forestdale
Svend & Mette Jensen, Samford Valley           
Moved: Erik Andersen    Seconded: Elna Jensen    Passed.

LAST FUNCTION:
* See above for financial detail.  The Christmas party was a great success.  69 stayed on for the dinner afterwards (although only 40 booked).

FUTURE CLUB FUNCTIONS:
* Had planned Smorbrodsaften for 8 February.  Ulla suggests an Ulla’s Café on January 31, 2003
* Had planned Fastelavn 15 February for children.
* So now – we’ll skip 8 February.
* Then Ulla’s café again 28 February
* AGM on 12 February – to discuss the future of the Club.  Ulla will try to find name of an alternative Auditor (as suggested by Jorgen de Voss).  So we will list “Appointment of Auditor” on the Agenda for the AGM. 

MAINTENANCE OF CLUB PREMISES
* The Committee noted Alan Przybylak’s wonderful contribution to cleaning the carpets and furniture, cleaning all the toilet walls and floors, and that he will be doing the kitchen also and the stripping and polishing of the floors.  He is also looking at new ceiling tiles (but problem re water damage needs to be fixed first).  Ulla will contact next door neighbours re any common problems.


The meeting closed at 8.15pm.  NEXT MEETING: The next meeting Wednesday 5 February 6.30pm.